Traditional Medicinals
Payroll & Benefits Specialist
Human Resources - Rohnert Park, CA - Full Time
SUMMARY
The Payroll and Benefits Specialist will be a member of the HR team that will ensure accurate processing and recording of company’s payroll and benefits. The Payroll and Benefits Specialist will provide timely and accurate financial information, training presentations on use of ADP and benefits, participate in daily data entry of payroll and benefit administration and processing.
ESSENTIAL FUNCTIONS
Technical Skills:
Physical/Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation is determined based on non-discriminatory, business-related factors, including but not limited to training, experience, education and/or professional certifications, geographic location, and market data.
Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers. We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet. We are committed to building an inclusive workplace for all our people.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
The Payroll and Benefits Specialist will be a member of the HR team that will ensure accurate processing and recording of company’s payroll and benefits. The Payroll and Benefits Specialist will provide timely and accurate financial information, training presentations on use of ADP and benefits, participate in daily data entry of payroll and benefit administration and processing.
ESSENTIAL FUNCTIONS
- Perform daily payroll and benefit operations and handles routine questions
- Manage workflow to ensure all payroll and benefit transactions are processed accurately and timely
- Manages the data integrity and conducts regular audits to ensure accuracy of data
- Reconcile payroll prior to transmission and validate confirmed reports
- Understand proper taxation of employer paid benefits
- Process correct garnishment calculations and compliance
- Register company as employer in other states (income tax, SUI, SDI, etc), as well as adding new states to payroll system.
- Execute Web-Time and attendance processing and interface with payroll
- Process accurate and timely year-end reporting when necessary (W-2, W-2c, ACA, EEOC, etc)
- Develop ad hoc Human Resource reporting as needed
- Provides accounting department with required payroll and benefits reporting support documentation
- Adds/terminates employees in system
- Creates manual checks as needed
- Administers timekeeper & payroll systems; ensures information is up to date.
- Trains employees and managers on the use of timekeeping system and payroll system and processes such as reporting, documenting
- Respond to employee payroll and benefit inquiries
- Coordinates annual benefits enrollment
- Provides training and/or presentations to employees regarding benefits and 401k
- Participates in annual open enrollment events and processing
- Process monthly HR payables
- Communicates with various third-party partnerships
- Assists with special projects as required.
- Creates process improvement for payrolling system
- Manages various internal and external HR audits including 401k, workers comp, PTO, I-9, etc.
- Partner with Legal and HR Business Partners on leaves and litigation requests and provide documentation as requested
- Process various HR-related filings
- Overview Annual production of Payroll/Holiday Calendar
- Minimum of 5 years related experience processing multi-state payroll
- Working knowledge of payroll best practices
- Strong knowledge of federal and state (multi-state) regulations
- knowledge of International Payroll
- Bilingual English and Spanish a plus
- Associate Degree, Bachelor's Degree (B.S.) in Business Administration, Human Resources or closely related desired
- Strong work ethic and team player
- High degree of professionalism
- Ability to handle and protect sensitive and confidential material
- Strong interpersonal (verbal and written) communication skills
- Decision-making, problem-solving, and analytical skills
- Organizational, multitasking and prioritizing skills
- Ability to work with a diverse group of individuals
Technical Skills:
- Strong PC/laptop skills including proficiency in Excel (intermediate), MicroSoft suite products such as Teams and Forms
- Working knowledge ADP Workforce Now or similar platform
- Occasionally visit manufacturing facilities
- This position is based in Rohnert Park, CA. Office hours are Monday through Friday, 8:30 – 5:00 pm. This is a hybrid role offering the flexibility to occasionally work remotely. Expected in-offices days are Tuesday, Wednesday and Thursday. Subject to change.
Physical/Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Compensation is determined based on non-discriminatory, business-related factors, including but not limited to training, experience, education and/or professional certifications, geographic location, and market data.
Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers. We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet. We are committed to building an inclusive workplace for all our people.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
